G.L.R Visual Terms & Conditions
1.) Definitions & General Terms
In these terms and conditions the words ‘G.L.R Visual ltd’ is a UK registered limited liability company. The words ‘client’ and ‘customer’ refer to the party who commissioned and/or funded the work and any person or organisation acting on their behalf. These Terms and conditions apply to all video and associated audio product created by G.L.R visual, including all moving and still images and sound recordings of whatever form.
2.) Pre-production requirements
It is the client’s responsibility to obtain all necessary permissions including but not limited to performances, branding, trademarked goods and logos, use of intellectual property, imagery, sound recordings and any other copyrighted material which will form part of the final video production.
No liability will be accepted by G.L.R Visual for and delays or failure to deliver the agreed product, if caused by any element which is the client’s responsibility.
Where copyright material is provided by the client for incorporation into G.L.R Visual media product, permission must be obtained from the original copyright owner/material provider.
The client undertakes to indemnify G.L.R Visual against any future possible claims, disputes, expenses or costs arising from the use of such material, without time limit.
3.) Production and post- production
Any amendments or additional days filming will be changed at our current daily rates.
G.L.R Visual takes Health & Safety matters seriously and we reserve the right in all instances to remove any of our personnel and/or equipment from a location if we deem it to be unsafe or if our crew are subjected to abusive and aggressive behaviour. In such circumstances the client will be fully liable for any costs incurred or subsequently arising as a result.
4.) Insurance
G.L.R Visual carries public liability insurance cover of Ten million pounds. A copy of our insurance certificate can be provided on request.
5.) Adverse weather conditions
In the event of inclement weather, which in our opinion would pose a risk to health & safety of our personnel or equipment or has the potential to prevent successful video or audio capture, we reserve the right to change the date or time of filming to a more suitable date or time.
6.) Equipment substitution
In the event that G.L.R Visual experiences equipment failure or technical difficulties, all efforts will be made to find suitable replacement equipment and/or personnel so as not to delay filming or adversely impact upon the project quality or delivery. The equipment used on the day of filming will be at the discretion of the senior member of the film crew, and no further claims or liability will be accepted.
7.) Approval/ amendments of Draft footage
Under normal circumstances one ‘first cut” edit will be available for the client for review and comment. One set of revisions will be incorporated within the agreed project cost provided that any revisions or amendments fall within the original agreed brief. Subsequent revisions or significant re-edits will be charged at a rate of £120.00 (no VAT) per day or part thereof.
8.) Project duration and delivery
Any indication given by G.L.R Visual of a project’s duration is to be considered by the customer to be an estimation. G.L.R Visual will do everything possible to meet specific deadlines, providing there is clear communication, prompt payment and regular feedback from the client. G.L.R Visual will not under any circumstances be responsible for any loss, damage or costs arising from the late erroneous, non-delivery of the product.
9.) Copyright
G.L.R Visual assets its full rights as copyright owner of all material that has been captured, processed and/or produced by us, whether or not such material forms part of a finished project. The copyright of all produced material is solely owned by G.L.R Visual and is protected under UK law.
10.) Data Protection
The client/customer must enure that all necessary arrangements have been made with, and permissions obtained from people and places that may be recorded on video as result of G.L.R Visual supplying the products (s) or service (s)- and that such recording is in compliance with Data protection. G.L.R Visual reserves the right to use extracts from the finished production for publicity purposes on the G.L.R Visual, third party websites associated with weddings, venues, studs, training establishments and any other social media and sample DVDs. The client will notify those attending the event that they may be recorded on video cameras and that by attendance they give their consent to being recorded.
11.) Usage licence- rights to the use of project content
Where the client provides material to us for inclusion in any project, including but not limited to logos, images, trademarks, footage and audio, the relevant permission must be obtained in advance from the original copyright holder. By accepting these terms and conditions, the client hereby indemnifies G.L.R Visual against any possible claims, disputes, expenses or similar that may arise from breaching any copyright laws or pre-existing terms and conditions attributed to the material.
We retain all rights to the usage of footage captured during the production of any client-commissioned project.
“G.L.R Visual retains all copyright over any content we produce. Permission is not granted to re-edit, copy or alter the content in any way. We reserve the rights to use any footage and related files from any client-commissioned project in our showreels and for other promotional purposes. G.L.R Visual assigns to the client a licence to use the video production in its complete delivered form only. We do not give permission for any material to be altered, edited or used as part of another production, unless this is expressly agreed in writing”.
12.)Payment
Our payments terms are strictly 30 days from the date of invoice and in the event of order being confirmed the client accepts these terms. We reserve the right to charge interest at the rate of 4% above the base rate from time to time of Yorkshire Bank, and late payment fees on all overdue invoices as set out under the Late payment of Commercial debts (interest) act, 1998. E & OE.
We will exercise our statutory right to claim interest and compensation for debt recovery costs under the late payment legislation if we are not paid according to agreed credit terms.
The client shall be responsible for all collection or legal fees necessitated by late or default in payment. G.L.R Visual reserves the right to withhold delivery and any granting or continuation of usage licence of any current work if accounts are not current or overdue invoices are not paid in full. All grants of any license to use our copyright material under this agreement are conditional upon receipt of payment in full which shall be inclusive of any and all outstanding additional costs, taxes, expenses, and fees, charges or the costs of administration of changes.
All terms and Conditions stated within this document are deemed acceptable to the client upon receipt of confirmed order or instruction to proceed given by any means. This document shall be taken as an agreement between the client and G.L.R Visual under UK law.